Travel-total budget worksheet and calculator

Build a budget for one defined trip before comparing headline fares. Enter main transport, baggage, accommodation and transfers separately, then record food, optional activities and your chosen contingency. Use a total for the whole travelling party in every category so a per-person figure does not get counted twice.

Keep quoted and estimated amounts labelled in the notes and use GBP throughout. If a charge is unknown, leave it blank until you can supply an amount or a clearly labelled estimate. The calculator compares the sum of your category totals with the budget you enter; it does not obtain travel quotes or convert currencies.

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This tool does not save your entries automatically. Download a copy to keep your work, and clear the worksheet on a shared device before leaving. Do not enter passwords, account numbers or other sensitive personal information.

Trip and limit

Enter every category as a total for the whole travelling party in GBP.

Trip, dates and number of travellers

Whole-trip budget, GBP

What this budget must cover

Transport and accommodation

Keep baggage, transfers and local travel distinct from the main fare.

Main transport, GBP

Baggage, GBP

Accommodation, GBP

Arrival and departure transfers, GBP

Other local transport, GBP

Other trip costs

Enter explicit 0 for a category that does not apply; a blank means an amount is still unknown.

Planned food, GBP

Chosen optional activities, GBP

Other trip costs, GBP

Your chosen contingency amount, GBP

Source and assumption record

Record quoted and estimated amounts separately in your notes.

Source, check date and amount basis for each category

For converted amounts: original currency, dated rate source and included fees

Charges still to confirm

Using your worksheet

Convert each per-person, per-room or per-night quote to the full trip amount before entering it.
Count transfers separately from other local travel and avoid including the same journey in both.
Use your own dated conversion basis for foreign-currency quotes and record it in the notes.
Review optional activities and contingency separately when revising a plan that exceeds the budget.

Assumptions and limits

No travel prices, exchange rates, entry requirements or insurance advice are supplied.

Contingency is a user-entered amount, not a suggested percentage.